ADMINISTRATIVE POSITIONS
Artistic Operations Manager
The Artistic Operations Manager is responsible for the smooth operation of all Apollo’s Fire
performance programs, both locally and on tour. He/she focuses on two areas:
(a) Artistic Administration – booking and contracting musicians and guest artists under the
direction of the Music Director; negotiating guest artist fees; preparing concert budgets for
each program and musicians’ payroll after each project; analyzing potential touring expenses
and preparing fee quotes for presenters based on the repertoire and personnel of each
program; supplying program information, bios, and personnel lists to the AF graphic designer
and to touring presenters; coordinating radio recording for local, national and international
broadcasts; and assisting with contract negotiations in collaboration with the Musicians’
Representative and the Music Director.
(b) Artistic Operations - arranging travel, accommodations and ground transportation for
musicians and guest artists (this includes many regular members of the ensemble who do not
live in Cleveland); preparing and distributing per diem allowances; coordinating production
logistics with each venue (locally and on tour); attending a portion of each rehearsal and
making brief logistical announcements; arranging all tour logistics (travel, hotels, etc.), and
preparing the tour itinerary booklet for musicians. In some cases the AOM may be asked to
travel with the musicians on tour.
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Production Associate
The Production Associate assists the Production Stage Manager in multiple facets of touring and producing Apollo's Fire's seven local productions per season. This includes riser and stage set-up, transporting heavy keyboard instruments (harpsichord and chamber organ, not piano), attending rehearsals, concerts, and recording sessions, and set up for pre-concert lectures. Over the course of a season the Production Associate will gain experience working with stage lighting, sound equipment, and costuming.
The Production Associate may be invited to take on additional responsibilities after gaining experience. Presently this is a part-time position, with opportunity for expansion of the position and/or advancement within the organization within the next 1-2 years.
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